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At All Signings Verified LLC (“we,” “our,” or “us”), we value the privacy of individuals who use our websites, booking platforms, and related notarial services (collectively, our “Services”). This Privacy Notice explains how we collect, use, and share the personal information of users of our Services (“users,” “you,” or “your”). By using our Services, you agree to the collection, use, disclosure, and processing of your information as described in this Privacy Notice.

Personal information is information that identifies or could be used to identify a specific person. Personal information does not include deidentified information (anonymized or pseudonymized) or aggregated information derived from personal information.

We may collect a variety of personal information and other information about you or your devices from various sources, as described below.

Information We Collect

1. Information You Provide Directly

We may collect personal information that you voluntarily provide when you schedule an appointment, submit documents, or communicate with us. This may include:

• Full name

• Address

• Phone number

• Email address

• Date of birth (when required for identity verification)

• Government‑issued identification details (viewed but not stored unless required by law)

• Signatures (electronic or physical)

• Documents submitted for notarization

• Payment information (processed securely through third‑party providers)

2. Information Collected During Remote Online Notarization (RON)

When you participate in a Remote Online Notarization session, we may collect:

• Audio‑visual recordings of the notarization session (as required by state law)

• Credential analysis and identity verification results

• IP address and device information

• Electronic signatures and digital certificates

3. Information Collected During Mobile Notary Appointments

For in‑person appointments, we may collect:

• Appointment location

• Witness information (if applicable)

• Notes required for notarial journal entries

• Any additional information necessary to complete the notarial act

4. Information Collected Automatically

When you visit our website or booking pages, we may automatically collect:

• Browser type

• Device type

• IP address

• Cookies and usage data

• Log information for security, analytics, and performance

How We Use Your Information

We may use your information for the following purposes:

• To schedule, manage, and complete notarization appointments

• To verify your identity and eligibility for notarization

• To comply with state notarial laws and recordkeeping requirements

• To process payments and send receipts

• To communicate confirmations, reminders, and follow‑up messages

• To maintain internal records for compliance, audit, and security

• To improve our Services, website functionality, and user experience

• To respond to inquiries or customer support requests

We do not sell, rent, or trade your personal information.

How We Share Information

We may share your information only under the following circumstances:

1. Legal and Compliance Requirements

We may disclose information to:

• State notarial authorities

• Law enforcement agencies

• Courts, attorneys, or regulatory bodies with proper legal authority

2. Service Providers

We may share limited information with trusted third‑party vendors who assist with:

• RON platform services

• Identity verification

• Payment processing

• Secure document storage

These providers are required to maintain confidentiality and security.

3. With Your Authorization

We may share information with third parties only when you explicitly authorize us to do so (e.g., sending documents to a title company, attorney, lender, or agency).

Data Retention

We retain information only as long as required by law or business necessity:

• Notarial journal entries: retained per state law

• RON audio‑visual recordings: retained for the legally mandated period

• Documents: retained only as needed to complete the service unless otherwise required

• Communications: retained for compliance and recordkeeping

After retention periods expire, data is securely deleted or destroyed.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information, including:

• Encrypted RON platforms

• Secure document transfer methods

• Password‑protected systems

• Limited access to sensitive information

• Compliance with state notarial security requirements

No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Your Rights and Choices

Depending on your state of residence, you may have the right to:

• Request access to your personal information

• Request correction of inaccurate information

• Request deletion of certain information (unless prohibited by notarial law)

• Request limitations on how your information is used

Notarial records required by law cannot be altered or deleted.

Children’s Privacy

Our Services are not directed to individuals under the age of 18. We do not knowingly collect information from minors without parental or legal guardian involvement.

Third‑Party Links

Our website or booking pages may contain links to third‑party websites. We are not responsible for the privacy practices or content of those sites.

Changes to This Privacy Notice

We may update this Privacy Notice periodically. Any changes will be posted with a revised “Effective Date.”

Contact Information

If you have questions about this Privacy Notice or how your information is handled, you may contact:

All Signings Verified LLC

Email: nwilliams@authentic-notary.com

Phone: (773) 217-9217

Website: authentic-notary.com

Address: Chicago, IL